Executive Assistant
This role operates as a strategic force multiplier for senior AI company executives, managing complex calendars, travel, and communications across multiple time zones while anticipating priorities before they escalate. Beyond traditional scheduling, the Executive Assistant exercises sound judgment to optimize how leaders allocate their time against the highest-impact initiatives—whether that's closing deals, managing board relationships, or scaling the organization. They serve as a trusted operational partner embedded within fast-moving AI teams, coordinating across customers, investors, and internal stakeholders to ensure seamless execution of critical meetings, offsites, and strategic initiatives while handling sensitive information with discretion.
Skills
What companies are looking for in this role.
Maintaining confidentiality and exercising discretion in handling sensitive information
Managing complex executive calendars across multiple leaders and time zones
Coordinating travel logistics including flights, accommodations, and ground transportation
Anticipating executive needs and addressing operational friction before issues arise
Planning and executing company events, offsites, and team gatherings
Tracking action items and driving follow-through on commitments across stakeholders
Preparing executive briefing materials, agendas, and decision memos
Triaging and managing executive inboxes with prioritization and draft response capability
Coordinating cross-functional meetings and ensuring alignment across departments
Supporting project management and operational initiatives at executive level
Implementing and improving administrative systems and processes
Managing expense reports and financial compliance for executive teams
Managing vendor relationships and conducting procurement negotiations
Serving as a customer-facing liaison for executive meetings and external stakeholder coordination
Managing high-volume interview coordination and recruiting logistics
Optimizing calendar allocation to ensure executive time is deployed against highest-impact opportunities
Identifying opportunities to automate workflows using AI tools and productivity software
Generating strategic insights and conducting research to support executive decision-making
Operating effectively under ambiguity with rapidly shifting priorities
Communicating professionally and diplomatically across organizational levels
Building and maintaining relationships across internal and external stakeholders
Demonstrating strategic thinking to understand broader organizational goals beyond immediate tasks
Serving as a thought partner and trusted deputy for executives in their absence
Technology
The tools and technologies that define this role.
Open Jobs
70 open Executive Assistant jobs across 42 companies.
Other Business Operations roles
Secures, procures, and manages power supply for AI compute infrastructure. Covers energy procurement and Power Purchase Agreements (PPAs), commercial energy development, power transaction management, load interconnection with utilities and grid operators, energy market analysis and forecasting, nuclear/renewable commercial development, and on-site/behind-the-meter generation strategy. Distinct from data center operations (which runs facilities day-to-day) and from sales (which sells software to energy companies) — the defining mandate is securing reliable, cost-effective, and increasingly clean power supply at the scale required by modern AI compute.
Oversees construction projects for data centers, offices, and other facilities from planning through completion.
Drives cross-functional programs and projects from initiation through delivery.
Manages sourcing, vendor relationships, procurement processes, and supply chain logistics.
Manages office spaces, workplace services, and facility operations.